![]() You can search based on the attachment file name and/or the attachment text content. MailSteward is unique in having the ability to search binary e-mail attachments that contain text, such as Word docs, PowerPoint files and spreadsheets. You can choose not to archive attachments and you can delete attachments that have been archived. For example, if you click on a PDF attachment, it will launch Preview to display it or whatever is your default PDF-handling application. Clicking on a link gives you the option of either saving the attachment to another location or launching/viewing it with the default application. When an e-mail is displayed, the attachments are listed as links below the main message pane. The e-mails will be imported into a mailbox so you will lose the original mailbox identification but everything else will remain intact.Īttachments are stored in their original binary format. Just click on the Export tab and select “mbox file.” This file can be imported into the Mail application. Do a “Search” or a “Browse” then you can export that resulting list of e-mail as an mbox file. Is it possible to import the e-mail from my MailSteward database back into Apple Mail? This feature is not available in MailSteward Lite or MailSteward Pro. If there are any duplicates, the version in the current file is retained. MailSteward will then merge all of the e-mail from the chosen file into the current file. If you select “Merge Database…” from the MailSteward File menu, you will be asked to pick a database file to be merged into the current database file. This SQL file, exported from MailSteward, can be imported into MailSteward Pro by choosing the “Import MailSteward SQL file…” item from the File menu.Ĭan I merge two MailSteward database files together? Just click on the Export tab and select “SQL File.” The exported SQL file will create a MySQL database with a name of your choosing when imported into MailSteward Pro. If you do a Search or a Browse, you can export the resulting list of e-mail as SQL statements which can then be imported into MySQL. (This feature is not available in MailSteward Lite.)Ĭan I export from MailSteward into a MySQL database? MailSteward or MailSteward Pro can be scheduled to automatically archive your recent e-mail at the time and dates of your choosing. Click on the Preferences button and then click on the Schedule button in Preferences. MailSteward Pro, which uses a MySQL server for its database, can handle much larger volumes of e-mail.Ĭan I schedule MailSteward to archive my e-mail automatically? You could, for example, keep all of your e-mail prior to 2016 in one database file and all of the e-mail since then in another database file. It is possible, however, to have multiple database files based on date range, mailbox or other criteria. On most recent Macs, performance is good up to 300,000 e-mails in a single database file using MailSteward. MailSteward is able to handle many millions of e-mails but, practically speaking, performance will become unacceptable at some point. Is there an upper limit on the amount of e-mail that can be archived in a single MailSteward database? In the case of MailSteward Pro, it is a MySQL database. In the case of MailSteward and MailSteward Lite, it is a single file like any other, and can be moved, copied, and renamed like any other file. ![]() Of course, as with all important data, it is a good idea to make regular backups of your MailSteward database. ![]() So you can leave the e-mail alone or delete it. It does not alter or delete or depend on the e-mail still in the Mail application. MailSteward copies the e-mail into its own database file. MailSteward comes in three versions, MailSteward Lite ($24.95), MailSteward ($49.95) and MailSteward Pro ($99.95) available for purchase in the MailSteward Store.After archiving my e-mail with MailSteward, is it safe to delete it from the Mail application? The free version is full-feature but limited to a maximum 15,000 e-mails. To understand just how powerful and easy-to-use MailSteward is, download the free version of MailSteward and try it out for as long as you like. MailSteward Lite has all of the functionality of MailSteward but lacks the ability to save frequently used searches and the features of exporting and merging databases. MailSteward Pro requires a MySQL database server to be installed and running. MailSteward can easily handle hundreds of thousands of messages across a lifetime of e-mail but, for enterprise-scale e-mail accounts, MailSteward Pro may be a better solution. With a single click on the Archive button, MailSteward will go to work storing copies of all your e-mail from your Apple Mail or Postbox™ mail accounts – including full text, HTML and attachments – in a relational database on your computer for fast, multi-term searches and easy retrieval. ![]()
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